Batonlagip: CSU SM Grand Alumni Homecoming Program of Activities

Cagayan State University

Sanchez Mira Campus

Sanchez Mira, Cagayan

ALUMNI ASSOCIATION

EXCERPTS FROM THE MINUTES OF THE MEETING OF THE ALUMNI ASSOCIATION OFFICERS TOGETHER WITH THE CEO AND COLLEGE DEANS HELD ON JANUARY 08 & 15, 2011 AT 2 PM, OFFICE OF THE CAMPUS EXECUTIVE OFFICER, CSU SANCHEZ MIRA.

The following were taken up:

Activities during the CSU-SM Grand Alumni Homecoming, dubbed as BATONLAGIP will be the following:

PROGRAM OF ACTIVITIES

7:00 AM to 9:00 PM

CSU SM Students’ Park

Part I – Mass          - 7:00 AM

Part II– Parade/Motorcade Around the Town with balloons and flaglets

                        Parade of candidates to the Search for Mr. & Miss Alumni 2011

Part III - Registration (no fee to be collected)

Part IV – Opening Program – 10:00 AM

1.       Nationalism              - CSU-SM Kayaw Dance Troupe

2.      Welcome Address     - Dr. Roger P. Perez

                                              CSU President

3.      Opening Salvo           - CSU SM Kayaw Dance Troupe

4.      Opening Remarks     - Venelyn Gajudo-Bagasol
                                              Alumni President

5.      Presentation of Alumni by Batch – one member from the batch will do the presentation

6.      Nostalgia – a batch representative will share memories of their           

                       highschool/college life

7.      Intermission – will be presented by a batch who have shared their Nostalgia

8.      Introduction of the Guest Speaker – Dr. Lina M. Garan

      Campus Executive Officer

9.      Message of the Guest Speaker

10.   Nostalgia

11.    Intermission

12.   Acknowledgement                       – Mrs. Felipa E. Gamiao

    Alumni Vice President

Part V – Lunch – Barrio Fiesta Style

Part VI - Business Meeting

a.      Presentation and Ratification of the Constitution and By-Laws of the Alumni Association;

b.      Presentation of the Vision and Mission of the Association

c.       Presentation of the Proposed Alumni Association Project

d.      Financial Reporting

Part III – Break Time

Part IV – Search for Mr. & Miss Alumni 2011

           The following groups of Alumni will put up a candidate to the Search for Mr. & Miss Alumni 2011:

1. Sanchez Mira (Arranz) High School

2. Sanchez Mira Rural & Vocational High Sshool

3. Cagayan State University (College & Post Graduate)

4. CSU Laboratory/Science High School)

Parts of the program:

Coronation of Mr. & Miss Alumni 2011

Raffle Draws (Regular and Jackpot Prizes)

Parlor Games

Awarding of Instant Prizes

Part VII – Dinner – Barrio Fiesta Style

~~~~~~~~~~~~~~~~~~~~~~~

Proposed Expenditures: (we need donors for the following)

Streamers, Banners for the Grand Alumni Homecoming - P  2,000.00

Raffle Prizes                                                           - P   7,000.00

Jackpot Prizes                                                      - P   5,000.00

Parlor Games prizes                                          - P  4,000.00

Program & Invitation                                       - P   1,000.00

Accessories                                                           - P   1,000.00

Souvenirs                                                               - P 10,000.00

                                                                Total         =P30,000.00

Food – in the form of donations (in kind) by batch

The following are the initial donations:

CSU-SM Alumni Association Officers - one lechon

CSU-SM Administration - Pulutan & Desserts 

CSU-SM College Deans - over-flowing coffee from morning til night

Mechanics of the Raffle Draw including Jackpot Prizes:

1.       Upon registration, you are given a number;

2.      Keep your number;

3.      While the program is in progress, raffle draws will be conducted;

4.      If you are not around when your number is drawn, the prize will be forfeited and another number will be drawn;

5.      Three (3) Jackpot prizes will be given away; and

6.      Thirty (30) regular prizes will be at stake.

Instant prizes aside from the raffle draw will also be given/awarded such as the following;

1.       First to arrive and register;

2.      Batch with perfect attendance;

3.      Batch with the most/highest attendance, pro-rated;

4.      Oldest alumni (male & female);

5.      Youngest alumni (male & female);

6.      Farthest alumni;

7.      Alumni with the best and oldest photos to share;

8.      Best batch participation (Batchsiklaban); 

9.      Alumni with most number of children; and

10.   Memory Lane contest

Other matters:

1.       Regarding the earlier plan for t-shirts as souvenirs, after projecting how much each t-shirt costs, the officers decided to make or procure another cheaper souvenir, however, if there are willing alumni who will donate an amount for the purchase of t-shirt souvenirs, then the officers will push through with the earlier plan;

2.      With the proposed expenditures, we are soliciting the kind benevolence of alumni who are very much supportive to this big event and are very much willing to donate any amount which will defray the cost of the proposed expenditures;

3.      Donations in the form of cash or cheque must be deposited to the CSU Alumni Association PNB Savings Account No. 296734600030 (Sanchez Mira Branch) by: Dr. Lina M. Garan (CEO), Venelyn G. Bagasol (President) and Dr. Shella B. Cacatian (Treasurer);

4.      If donations that will pour in will be more than the projected expenditures, you need not worry for this will automatically be allocated to the proposed alumni project which shall be presented during the Business Meeting before the program starts;

5.      We will assure you that we will exercise highest probity, prudence and transparency in the management of the funds/finances of the association through proper accounting and auditing of the same;

6.      Should you have any or further queries, issues or concerns, please feel free to email us at: alumniassociation_csusm@yahoo.com or post your queries on the wall of our alumni page and we will be happy to answer you soonest.

7.     Please CONFIRM your attendance to the said alumni homecoming on or before March 23, 2011 for our guidance in the preparation for the day such as food and other needs during the affair.  

8.     You can also read updates at the alumni association website found at: http://batonlagip.blogspot.com/.

9.      CSU SM Administration will help in the preparation of venue, food and other needs during the affair.

10.   Suggestions re: the above program of activities are most welcome. Just please let us know.

“Together, let us be united and work hand in hand with a common goal, vision and mission and make our association a vibrant and active organization, sensitive and responsive to the needs of the alumni and to our beloved Alma Mater.”

I hereby certify to the correctness of the above minutes.

SGD. DR. JANELYN D. IDICA

Alumni Secretary

Attested:

SGD. VENELYN GAJUDO-BAGASOL

Alumni President

Approved:

SGD. DR. LINA M. GARAN

Campus Executive Officer